Packages

Professional Accounting and Fractional CFO Services

ClearPath Packages & Pricing

Accounting Services

$165/hr

Cash Flow & Budgeting Assistance
Prepare Adjusting Entries
Reviewing Adjusted Income Statement and Balance Sheets
Financial Statement Preparation & Reporting
Develop and Provide Analysis to Monthly, Quarterly, and Annual Financial Statements.
Present/Deliver Reporting Package
Finance/Accounting Department Oversight
Streamlining Systems & Processes
Tax Planning & Compliance
General Ledger Maintenance & Account Reconciliation
Payroll Processing & Compliance

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Premier

Starting at $500/mo

Bookkeeping
Reconciliation
Tax-Ready Financials
Monthly Management Reports
Dedicated Account Manager
Email Support

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Elite

Starting at $725/mo

Everything in Exclusive
Payroll
Quarterly Payroll Tax Filing
Direct Deposit, W2's and 1099s
Monthly 1 Hour Review of Financials
12 Month Cash Flow Projection (provided quarterly)
Quarterly Financial Review (45 minutes)

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Exclusive

Starting at $1,200/mo

Everything in Elite
Monthly 2-Hour Review of Financials
W-9 Collections
Financial Insights Analysis
12 Month Cash Flow Projection (provided quarterly)
Quarterly Forecasting
Annual Budgeting
Quarterly KPIs / Insights Review

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Bookkeeping Cleanup

Starting at $500/mo

Meticulous Historical Record Reconstruction
Reconcile all accounts
Accounts Payable
Accounts Receivable
Bank Accounts
Credit Cards
Perform audit of existing bookkeeping records, address past errors
Capture historical receipts and payments
Catch-up/resolve Sales Tax or Payroll Tax issues

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Fractional CFO Services may include

$375/hr

Financial Modeling
Providing Insights to Income Statement, Balance Sheet, Cash flow forecasts and proformas.
Financial Planning & Analysis
Customer Sales Data Analysis
Assistance with sourcing mortgages, bank loans, specialty loans or leasing programs.
Product/Service Profitability Analysis
Develop Dashboards / Key Performance Indicators
Develop Strategic Business Plans
Manage and or Train Accounting Team
Selection and Implementation of Accounting Software
Risk Management & Strategic Decision Making

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Payroll Package

$725/mo

Employee Setup
Time Tracking
Recurring Payroll
Direct Deposits
Management of healthcare savings, childcare savings and retirement contribution calculations and payments
State and Federal Payroll Tax Reporting
Quarterly Tax Reporting
Annual Tax Reporting
Filing Workers Comp Reports
W2s and 1099s
Comprehensive Reporting
Customized Payroll Processing

Payroll Processing
1 to 10 employees $200/mo
11 to 20 employees $300/mo
21 to 25 employees $400/mo
26 to 40 employees $550/mo
Other Payroll
Payroll Setup starts at $250
Garnishment $5 per garnishment/deduction/vendor we report and/or pay
Expedited Payroll $150
QuickBooks Payroll $85/ plus $6.00 per employee
Filings
Quarterly Filing $300 per QTR
Preparation of 1099s $15 per form
Preparation of W2s $10 per form
Sales & Use Tax Preparation Call for price

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Services We Offer

Tailored Accounting Solutions for Your Business

Accounting

We can serve as your lead or fractional accountant, who can create financial strategy, implement internal accounting procedures, and prepare adjusted financial statements.

Bookkeeping

We are experts in delivering accurate, timely, GAAP-compliant unadjusted financial statements. We manage the day-to-day transactions of all accounts including, accounts payable, accounts receivable and fixed assets. We work with you to create projects to track the profitability of business use cases.

Payroll

Payroll can be a very complicated and time-consuming task. It takes you away from your prime objective of managing and growing your core business. It affects your bottom line and your employees’ lives. We can take on that burden and you can rest easily that all the important and necessary filings are done accurately and on time.

Fractional CFO Services

We partner with you to drive financial strategy by developing and or implementing a strategic plan for your business based on our deep understanding of underlying economics.

FAQ

Frequently Asked Questions

Accounting

Why are financial statements important for my small business?

Financial statements give you a clear snapshot of your business’s financial health, helping you track revenue, expenses, and profitability. Lenders and investors often require these reports before approving funding, and they’re also essential for tax filing and financial planning. Regularly reviewing financial statements helps you make informed decisions, avoid cash flow problems, and plan for future growth.

What’s included in a financial statement package for small businesses?

A standard financial statement package includes an income statement (profit & loss), balance sheet, and cash flow statement. The income statement shows profitability over time, the balance sheet summarizes assets and liabilities, and the cash flow statement tracks how money moves in and out of your business. These reports help you assess performance, secure loans, and stay compliant with tax laws.

How can accounting services help me reduce my business taxes?

A professional accountant helps you take advantage of tax deductions, credits, and legal strategies to lower your tax burden. They ensure you’re tracking deductible expenses, structuring your business in a tax-efficient way, and staying compliant with tax laws to avoid penalties. Year-round tax planning—not just at tax time—can save your business significant money.

What tax deadlines should small business owners be aware of?

Tax deadlines vary based on your business structure, but key dates include quarterly estimated tax payments, payroll tax filings, and the annual tax return deadline (March 15 for S-Corps and partnerships, April 15 for sole proprietors and C-Corps). An accountant helps you stay on top of these deadlines, avoiding late fees and interest charges.

What is general ledger maintenance, and why does it matter?

Your general ledger is the core record of all financial transactions in your business. Keeping it well-maintained ensures accuracy in your financial reports, helps detect errors, and provides a reliable foundation for tax filings and financial planning. Regular general ledger maintenance keeps your books clean and prevents costly mistakes.

How often should I reconcile my business accounts?

Small businesses should reconcile bank accounts, credit cards, and loan accounts at least monthly to catch errors, prevent fraud, and ensure financial accuracy. Regular reconciliation helps you spot unauthorized transactions, identify missing payments, and maintain a clear picture of your cash flow. An accountant can handle this process for you, ensuring everything stays accurate and organized.

How can an accountant help improve my cash flow?

Cash flow problems are one of the biggest challenges for small businesses. An accountant helps by tracking inflows and outflows, identifying potential shortfalls, and suggesting strategies like optimizing invoice payment terms, reducing unnecessary expenses, and securing financing when needed. Understanding your cash flow trends ensures you always have enough funds to cover expenses and grow your business.

What’s the best way to create a business budget?

A solid budget is key to financial stability. Accountants help by analyzing past financial data, forecasting revenue, and setting realistic spending limits. They also track actual performance against your budget, making adjustments as needed to keep your business on track. With expert budgeting assistance, you can confidently plan for growth and avoid financial surprises.

Why should I outsource payroll processing to an accountant?

Payroll mistakes can lead to IRS penalties and unhappy employees. An accountant ensures your payroll taxes are calculated correctly, deductions are accurate, and employees are paid on time. They also help you stay compliant with labor laws, track payroll expenses, and handle year-end reporting, saving you time and reducing stress.

What payroll tax obligations do small business owners need to meet?

Employers must withhold federal and state income taxes, Social Security, and Medicare from employee paychecks, along with paying employer payroll taxes. Depending on your state, you may also owe unemployment and workers’ compensation taxes. An accountant ensures these taxes are calculated correctly and filed on time to prevent penalties.

Bookkeeping

How do bank feeds improve bookkeeping accuracy?

Bank feeds automatically import and categorize transactions from your business bank account into your bookkeeping software, significantly reducing manual data entry errors. By syncing financial data in real time, bank feeds ensure that your records are always up to date, making it easier to track income, expenses, and cash flow. Additionally, automated bank feeds help detect duplicate transactions or discrepancies early, reducing the risk of financial reporting errors and streamlining reconciliation processes.

Why is transaction categorization important for my business?

Proper transaction categorization is essential for maintaining accurate financial records, making tax preparation easier, and providing a clear picture of your business’s financial health. When expenses and income are correctly categorized, you can generate reliable financial statements, identify deductible expenses for tax savings, and make informed budgeting decisions. Misclassified transactions can distort profit margins, misrepresent cash flow, and create unnecessary complications during audits or tax filings, making expert bookkeeping essential.

How can bookkeeping services improve my invoicing process?

A professional bookkeeping service ensures that your invoicing process is timely, accurate, and efficient, helping you get paid faster. Bookkeepers can generate and send invoices promptly, track outstanding payments, and set up automated reminders for overdue invoices. This proactive approach minimizes cash flow disruptions and reduces the risk of unpaid invoices. Additionally, they can integrate invoicing software with your bookkeeping system, making it easier to monitor payments, identify recurring clients, and streamline financial reporting.

What’s the best way to track overdue invoices?

The best way to track overdue invoices is by using bookkeeping software that provides real-time aging reports and automated follow-ups. An experienced bookkeeper will regularly review your accounts receivable, identify unpaid invoices, and send reminders to clients to ensure timely payment. Implementing a structured follow-up process, offering multiple payment options, and setting clear payment terms upfront can also help reduce overdue balances. A well-managed invoicing system keeps your business financially stable and minimizes the risk of cash flow shortages.

How does bookkeeping help with payment processing?

Bookkeeping services ensure that all incoming payments are accurately recorded, matched to invoices, and properly classified in your financial records. A bookkeeper monitors different payment methods, such as credit cards, bank transfers, and checks, ensuring each transaction is documented correctly. They also help prevent payment discrepancies, such as duplicate charges or unaccounted funds, by reconciling payments with bank deposits. By streamlining the payment process, bookkeeping helps maintain a steady cash flow, prevents financial mismanagement, and improves customer payment tracking.

What are undeposited funds, and why do they matter in bookkeeping?

Undeposited funds refer to payments that have been received but not yet deposited into a business bank account. These payments may include checks, cash, or electronic transactions waiting to be processed. If not managed correctly, undeposited funds can create discrepancies in financial reports, making it appear as if payments are missing or inflating revenue inaccurately. A bookkeeper ensures that undeposited funds are properly recorded and matched to corresponding invoices, preventing accounting errors and keeping financial statements accurate.

Why is bank reconciliation essential for my business?

Bank reconciliation is a critical bookkeeping task that ensures your financial records align with actual bank transactions, helping prevent errors, fraud, and cash flow issues. By reconciling bank statements regularly, businesses can identify unauthorized transactions, missing deposits, or bank fees that may otherwise go unnoticed. Reconciling your books also ensures that your business is tax-ready, as errors in financial records can lead to incorrect tax filings and potential penalties. Maintaining accurate reconciliations helps businesses stay financially transparent and prepared for audits or financial planning.

How often should I reconcile my bank statements?

Ideally, bank reconciliation should be performed at least once a month to ensure financial records remain accurate and up to date. However, businesses with a high volume of transactions may benefit from weekly reconciliations to catch errors early and maintain a clear financial picture. Regular reconciliation helps detect fraudulent activity, prevents overdrafts, and ensures that all income and expenses are correctly recorded. By staying on top of bank reconciliations, businesses can avoid costly mistakes and make more informed financial decisions.

How can bookkeeping help manage accounts payable efficiently?

Bookkeeping services play a crucial role in managing accounts payable by tracking all incoming bills, scheduling timely payments, and ensuring suppliers and vendors are paid correctly. A bookkeeper can set up automated payment reminders, categorize expenses, and maintain organized records to prevent missed or duplicate payments. By keeping accounts payable under control, businesses can avoid late fees, take advantage of early payment discounts, and maintain strong relationships with vendors. Proper accounts payable management also improves cash flow forecasting and budgeting.

What’s the best way to stay on top of business expenses?

The best way to manage business expenses effectively is to use bookkeeping software that automates expense tracking, categorization, and reporting. A professional bookkeeper helps monitor spending patterns, ensure receipts are properly recorded, and reconcile expenses against bank statements to prevent financial discrepancies. Implementing a clear expense policy, reviewing financial reports regularly, and using digital tools for real-time expense tracking can help businesses stay organized and financially healthy. By keeping a close eye on expenses, businesses can improve budgeting, reduce unnecessary costs, and maximize profitability.

Payroll

How can outsourcing payroll processing benefit my small business?

Outsourcing payroll saves time, reduces administrative burdens, and ensures employees are paid accurately and on time. A payroll service provider handles salary calculations, tax withholdings, and direct deposits, reducing the risk of errors and compliance issues. This allows business owners to focus on growth instead of payroll complexities.

How does direct deposit improve payroll efficiency?

Direct deposit streamlines payroll by automatically transferring employee wages to their bank accounts, eliminating paper checks and reducing processing costs. It improves reliability, ensures employees get paid on time, and enhances security by minimizing check fraud risks. Plus, it helps businesses maintain a more organized payroll system.

What payroll taxes am I responsible for as a small business owner?

Employers must withhold and remit federal and state income taxes, Social Security, Medicare, and unemployment taxes. Additional local payroll taxes may also apply, depending on your business location. A payroll service ensures accurate tax calculations, timely payments, and compliance with ever-changing tax laws.

What are the consequences of payroll tax non-compliance?

Failing to file payroll taxes on time can result in hefty IRS penalties, interest charges, and potential legal consequences. Payroll errors can also trigger audits and damage your business’s reputation. Professional payroll services ensure accurate filings, prevent late payments, and help businesses stay compliant with tax laws.

How are employee benefits and deductions managed in payroll?

Employee benefits, such as health insurance, retirement contributions, and wage garnishments, are deducted from paychecks based on pre-set agreements. A payroll service accurately calculates and withholds these deductions while ensuring compliance with tax laws and benefits regulations, preventing costly errors.

Are employer-provided benefits taxable?

Some benefits, like health insurance and retirement contributions, may be tax-exempt, while others, such as bonuses and certain fringe benefits, may be taxable. A payroll expert ensures the correct classification of benefits, helping businesses optimize tax savings while meeting IRS requirements.

How do I set up payroll for a new employee?

Setting up payroll for a new employee involves collecting their W-4 form, verifying work eligibility (I-9), determining tax withholdings, and setting up direct deposit. A payroll service streamlines this process by automating tax calculations, ensuring compliance, and integrating new hires seamlessly into the payroll system.

Do independent contractors need to be on my payroll?

No, independent contractors are not considered employees and should be paid separately, typically via invoices. However, businesses must issue a Form 1099-NEC if they pay a contractor more than $600 in a year. Misclassifying contractors as employees can lead to IRS penalties, so it’s crucial to distinguish between the two.

How can payroll reporting help me manage my business finances?

Payroll reports provide insights into labor costs, tax liabilities, and employee compensation trends. These reports help businesses budget effectively, monitor cash flow, and prepare for tax filings. A payroll service generates detailed reports, making it easier to track payroll expenses and ensure financial accuracy.

What payroll records should I keep, and for how long?

Employers must keep payroll records such as timesheets, tax forms (W-2s, W-4s, 1099s), and pay stubs for at least three to seven years, depending on federal and state requirements. Proper recordkeeping ensures compliance, simplifies audits, and provides documentation in case of disputes.

Fractional CFO Services

How can financial modeling help my small business plan for the future?

Financial modeling helps business owners forecast revenue, expenses, and cash flow based on different scenarios. By analyzing trends and potential risks, a Fractional CFO can create data-driven projections, allowing you to make informed decisions about hiring, expansion, and investments.

What’s the difference between financial forecasting and budgeting?

A budget is a static financial plan for a specific period, while financial forecasting is a dynamic process that continuously adjusts based on real-time business performance. A Fractional CFO ensures that your financial models remain updated and aligned with business goals, helping you stay financially agile.

What financial reports should I review regularly to monitor my business health?

Key financial reports include your income statement (profit & loss), balance sheet, and cash flow statement. A Fractional CFO provides deeper insights by analyzing financial ratios, expense trends, and revenue growth, helping you make proactive business decisions.

How can a Fractional CFO improve financial reporting for my business?

A CFO ensures that financial reports are accurate, timely, and aligned with your strategic goals. They help interpret financial data, uncover hidden trends, and present actionable insights that enable you to optimize cash flow, control costs, and drive profitability.

How does the right accounting software improve financial management?

A good accounting system automates bookkeeping, simplifies invoicing, tracks expenses, and generates real-time financial reports. A CFO ensures that your software is optimized for efficiency, accuracy, and scalability as your business grows.

How does a Fractional CFO help with financial planning and business growth?

A CFO creates a strategic financial plan that aligns with your business goals, ensuring you have a clear roadmap for growth. They analyze market trends, forecast revenue, and develop strategies to improve profitability while mitigating financial risks.

What financial analysis tools can help my business make better decisions?

Fractional CFOs use tools like cash flow forecasts, break-even analysis, and key financial ratios to assess your company’s financial health. By leveraging data analytics, they provide actionable insights to optimize pricing, reduce costs, and maximize growth opportunities.

How can analyzing customer sales data improve my bottom line?

Understanding customer purchasing patterns helps identify profitable products, optimize pricing strategies, and enhance marketing efforts. A Fractional CFO uses sales data analysis to help you increase revenue and retain high-value customers.

What key sales metrics should I track to improve business performance?

Metrics like customer acquisition cost (CAC), customer lifetime value (CLV), and revenue per customer provide valuable insights. A CFO helps interpret this data, identifying ways to increase profitability and improve sales efficiency.

How can a Fractional CFO help me secure a business loan?

A CFO ensures that your financial statements, cash flow projections, and business plans are lender-ready. They help you choose the right financing option, prepare strong loan applications, and negotiate favorable terms to secure the best funding for your business.

ClearPath Packages & Pricing

Accounting Services

View Pricing

Premier

View Pricing

Elite

View Pricing

Exclusive

View Pricing

Bookkeeping Cleanup

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Fractional CFO Services may include

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Payroll Package

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Tailored Accounting Solutions for Your Business

Accounting

Bookkeeping

Payroll

Fractional CFO Services

Frequently Asked Questions

Why are financial statements important for my small business?

What’s included in a financial statement package for small businesses?

How can accounting services help me reduce my business taxes?

What tax deadlines should small business owners be aware of?

What is general ledger maintenance, and why does it matter?

How often should I reconcile my business accounts?

How can an accountant help improve my cash flow?

What’s the best way to create a business budget?

Why should I outsource payroll processing to an accountant?

What payroll tax obligations do small business owners need to meet?

How do bank feeds improve bookkeeping accuracy?

Why is transaction categorization important for my business?

How can bookkeeping services improve my invoicing process?

What’s the best way to track overdue invoices?

How does bookkeeping help with payment processing?

What are undeposited funds, and why do they matter in bookkeeping?

Why is bank reconciliation essential for my business?

How often should I reconcile my bank statements?

How can bookkeeping help manage accounts payable efficiently?

What’s the best way to stay on top of business expenses?

How can outsourcing payroll processing benefit my small business?

How does direct deposit improve payroll efficiency?

What payroll taxes am I responsible for as a small business owner?

What are the consequences of payroll tax non-compliance?

How are employee benefits and deductions managed in payroll?

Are employer-provided benefits taxable?

How do I set up payroll for a new employee?

Do independent contractors need to be on my payroll?

How can payroll reporting help me manage my business finances?

What payroll records should I keep, and for how long?

How can financial modeling help my small business plan for the future?

What’s the difference between financial forecasting and budgeting?

What financial reports should I review regularly to monitor my business health?

How can a Fractional CFO improve financial reporting for my business?

How does the right accounting software improve financial management?

How does a Fractional CFO help with financial planning and business growth?

What financial analysis tools can help my business make better decisions?

How can analyzing customer sales data improve my bottom line?

What key sales metrics should I track to improve business performance?

How can a Fractional CFO help me secure a business loan?

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