Payroll

Simplify Payroll & Stay Compliant with Expert Payroll Services

Reliable Payroll Services for Businesses

Managing payroll can be time-consuming and complex, with tax regulations, compliance requirements, and employee benefits to consider. At ClearPath Accounting, we provide accurate, timely, and compliant payroll processing to ensure your employees get paid on time while your business stays aligned with labor laws and tax regulations.

From payroll calculations to tax withholdings, direct deposits, and benefits administration, we handle all aspects of payroll so you can focus on growing your business.

Why Choose Us

Why Choose ClearPath Accounting for Your Payroll Needs?

We offer hassle-free, efficient payroll services that save you time and ensure compliance with all payroll-related regulations.

Accuracy &
Compliance

We guarantee error-free payroll processing and compliance with tax laws.

Time-Saving
Solutions

Automate payroll so you can focus on business growth.

Secure &
Confidential

We use industry-leading payroll software to protect sensitive data.

Customized Payroll
Solutions

We tailor our services to meet your business needs.

Professional Payroll Packages

Packages & Pricing

Payroll can be a complicated and time-consuming task. It takes you away from your prime objective of managing and growing your core business. It affects your bottom line and your employees’ lives. We can take on that burden and you can rest easily that all the important and necessary filings are done accurately and on time.

Payroll Package

$725/mo

Employee Setup
Time Tracking
Recurring Payroll
Direct Deposits
Management of Healthcare Savings, Childcare Savings, Retirement Contribution Calculations & Payments
State & Federal Payroll Tax Reporting
Quarterly Tax Reporting
Annual Tax Reporting
Filing Workers Comp Reports
W2s & 1099s
Comprehensive Reporting
Customized Payroll Processing

Payroll Processing
1 to 10 employees $200/mo
11 to 20 employees $300/mo
21 to 25 employees $400/mo
26 to 40 employees $550/mo
Other Payroll
Payroll Setup starts at $250
Garnishment $5 per garnishment/deduction/vendor we report and/or pay
Expedited Payroll $150
QuickBooks Payroll $85/ plus $6.00 per employee
Filings
Quarterly Filing $300 per QTR
Preparation of 1099s $15 per form
Preparation of W2s $10 per form
Sales & Use Tax Preparation Call for price

See Pricing

Our Payroll Services

Payroll Processing & Direct Deposits

Ensure your employees are paid accurately and on time with our fully managed payroll solutions. We handle everything from wage calculations to direct deposits, saving you time and reducing errors.

Key Benefits:

Automated payroll processing for accuracy
Direct deposits for seamless payments
Compliance with state and federal wage laws

Our Payroll Services

Payroll Tax Filing & Compliance

Avoid costly penalties and ensure compliance with payroll tax regulations. We calculate and file federal, state, and local payroll taxes on your behalf.

Our Services Include:

Accurate payroll tax calculations
Quarterly and annual payroll tax filings
W-2 and 1099 preparation for employees and contractors

Our Payroll Services

Employee Benefits & Deductions Management

We streamline employee benefit deductions, including health insurance, retirement plans, and garnishments, ensuring accuracy in payroll calculations.

We Help You:

Set up and manage employee benefits
Accurately deduct for insurance, 401(k), and other benefits
Stay compliant with legal requirements

Our Payroll Services

New Hire & Contractor Payroll Setup

Hiring new employees or independent contractors? We help onboard them seamlessly into your payroll system, ensuring they’re set up correctly for tax reporting and compliance.

What We Do:

Set up new employees in your payroll system
Classify employees and contractors correctly
Ensure proper tax reporting for W-2 and 1099 workers

Our Payroll Services

Payroll Reporting & Record Keeping

Get a clear view of your payroll expenses with detailed reports. We provide custom payroll reports that help you track labor costs, tax liabilities, and employee earnings.

Our Reports Include:

Payroll summaries and breakdowns
Tax liability reports
Employee earning statements

FAQS

Frequently Asked Questions

How can outsourcing payroll processing benefit my small business?

Outsourcing payroll saves time, reduces administrative burdens, and ensures employees are paid accurately and on time. A payroll service provider handles salary calculations, tax withholdings, and direct deposits, reducing the risk of errors and compliance issues. This allows business owners to focus on growth instead of payroll complexities.

How does direct deposit improve payroll efficiency?

Direct deposit streamlines payroll by automatically transferring employee wages to their bank accounts, eliminating paper checks and reducing processing costs. It improves reliability, ensures employees get paid on time, and enhances security by minimizing check fraud risks. Plus, it helps businesses maintain a more organized payroll system.

What payroll taxes am I responsible for as a small business owner?

Employers must withhold and remit federal and state income taxes, Social Security, Medicare, and unemployment taxes. Additional local payroll taxes may also apply, depending on your business location. A payroll service ensures accurate tax calculations, timely payments, and compliance with ever-changing tax laws.

What are the consequences of payroll tax non-compliance?

Failing to file payroll taxes on time can result in hefty IRS penalties, interest charges, and potential legal consequences. Payroll errors can also trigger audits and damage your business’s reputation. Professional payroll services ensure accurate filings, prevent late payments, and help businesses stay compliant with tax laws.

How are employee benefits and deductions managed in payroll?

Employee benefits, such as health insurance, retirement contributions, and wage garnishments, are deducted from paychecks based on pre-set agreements. A payroll service accurately calculates and withholds these deductions while ensuring compliance with tax laws and benefits regulations, preventing costly errors.

Are employer-provided benefits taxable?

Some benefits, like health insurance and retirement contributions, may be tax-exempt, while others, such as bonuses and certain fringe benefits, may be taxable. A payroll expert ensures the correct classification of benefits, helping businesses optimize tax savings while meeting IRS requirements.

How do I set up payroll for a new employee?

Setting up payroll for a new employee involves collecting their W-4 form, verifying work eligibility (I-9), determining tax withholdings, and setting up direct deposit. A payroll service streamlines this process by automating tax calculations, ensuring compliance, and integrating new hires seamlessly into the payroll system.

Do independent contractors need to be on my payroll?

No, independent contractors are not considered employees and should be paid separately, typically via invoices. However, businesses must issue a Form 1099-NEC if they pay a contractor more than $600 in a year. Misclassifying contractors as employees can lead to IRS penalties, so it’s crucial to distinguish between the two.

What payroll records should I keep, and for how long?

Employers must keep payroll records such as timesheets, tax forms (W-2s, W-4s, 1099s), and pay stubs for at least three to seven years, depending on federal and state requirements. Proper recordkeeping ensures compliance, simplifies audits, and provides documentation in case of disputes.

How can payroll reporting help me manage my business finances?

Payroll reports provide insights into labor costs, tax liabilities, and employee compensation trends. These reports help businesses budget effectively, monitor cash flow, and prepare for tax filings. A payroll service generates detailed reports, making it easier to track payroll expenses and ensure financial accuracy.

Expert Guidance for Long Term Business Success

Reliable Payroll Services for Businesses